Guesty sells accounting as a premium service. In VacayOps, trust accounting is part of the plan.
Guesty’s accounting product, Accounting by Guesty, is sold as a premium service with no published price and listed in Guesty’s Ultimate bundle. VacayOps is the PMS, operations and accounting in one system, with trust accounting included in the Full Platform at $29/property/month. This page compares the accounting side, from Guesty’s own pages as of 23 October 2026.
Trust accounting and owner statements: Guesty vs VacayOps
Every Guesty cell is from Guesty’s own site or help center. Where Guesty goes further, the table says so.
| Capability | VacayOps | Guesty |
|---|---|---|
| How trust accounting is sold | Included in the Full Platform | A premium service, activated by contacting Guesty · Listed in the Guesty Ultimate bundle; no published price |
| Bank accounts | A separate trust account (segregated) or one account with owner money tracked separately (advisory) | Separate trust and operating bank accounts required |
| Three-way reconciliation | Monthly, with sign-off and a reconciliation PDF | A report documented for Australia and New Zealand accounts |
| Owner balances | By owner and by property | Owner balances in the trial balances view |
| Owner payouts | Recorded against owner balances — you send them from your own bank, no VacayOps fee | Native ACH transfers and NACHA files · ACH money transmission by Airwallex US, LLC (US) · A per-transfer fee, billed monthly (amount not published) |
| Bank reconciliation | Statement import (CSV, OFX, QFX) from any bank; US accounts linked via Stripe Financial Connections; suggested matches | Bank statement upload · AI matching of transactions |
| Channel payout matching | Stripe payouts broken down by booking; Airbnb and Booking.com payouts are matched by hand (batch matching not built) | Airbnb payout transactions grouped automatically · Channel commission payments recorded by hand |
| 1099s | 1099-NEC and 1099-MISC rents as IRS IRIS-layout CSV files you upload | 1099-MISC CSV for IRS IRIS that you upload (US) |
| When revenue counts | Check-in, check-out or night by night (accrual) | Check-in, check-out, nightly or on payment; accrual or cash basis |
| Co-owner percentages | Percentage per co-owner, frozen on each statement | Percentage shares totaling 100% |
| Mid-month owner changes | Month split by check-in date — a statement for each owner | Two owner statements for that month |
| Owner statement layouts | Your layouts per property, frozen when issued | Two templates; one choice for the whole account |
| QuickBooks Online | Invoices and bills pushed; chart of accounts, items and P&L pulled back | Via the paid Guesty Connect add-on; QuickBooks expenses imported into Guesty |
| Books | Full ledger: P&L, balance sheet, cash flow, general ledger | “a trust accounting platform and not a full operational accounting system” · Balance sheet report |
| Accountant access | Accounting role + read-only API tokens | Accountant user role · Accounting API endpoints |
| Fee on direct bookings | None — card processing billed by your own processor | None — no percentage fee on direct reservations (GuestyPay processing is separate) |
Guesty is a trademark of its owner; VacayOps is not affiliated. Facts from guesty.com and help.guesty.com as of 23 October 2026; the direct-booking fee row as of October 2026 — sources below. Guesty’s Italian site labels trust accounting “Componente aggiuntiva” (add-on). Spot something out of date? Tell us and we’ll fix it.
Sources — read on the vendor’s own pages, 23 October 2026
- https://help.guesty.com/hc/en-gb/articles/9383160667933-Getting-started-with-Guesty-Accounting-and-owner-financial-management
- https://www.guesty.com/pricing/
- https://help.guesty.com/hc/en-gb/articles/9383165679389-Using-separate-bank-accounts-for-trust-accounting
- https://help.guesty.com/hc/en-gb/articles/34069985584541-Australia-and-New-Zealand-Accounting-Balancing-the-three-way-reconciliation-report
- https://help.guesty.com/hc/en-gb/articles/31408150321053-Making-ACH-transfers-directly-from-Guesty-Accounting
- https://www.guesty.com/features/accounting/ (archived copy)
- https://help.guesty.com/hc/en-gb/articles/16524209601693-Managing-bank-reconciliations
- https://www.guesty.com/blog/whats-new-in-guesty-trust-accounting/
- https://help.guesty.com/hc/en-gb/articles/24748925896221-Managing-the-1099-tax-form-for-owners
- https://help.guesty.com/hc/en-gb/articles/20542146255517-When-revenue-is-recognized-Accounting
- https://help.guesty.com/hc/en-gb/articles/24565295293725-Assigning-fractional-ownership-to-properties
- https://help.guesty.com/hc/en-gb/articles/9369841457053-Changing-the-owner-of-an-existing-listing
- https://help.guesty.com/hc/en-gb/articles/20616224377373-Customizing-the-owner-statement-template
- https://help.guesty.com/hc/en-gb/articles/32607649416349-Connecting-QuickBooks-via-Guesty-Connect
- https://help.guesty.com/hc/en-gb/articles/9372016377757-Preparing-for-Accounting-onboarding
- https://help.guesty.com/hc/en-gb/articles/23147581208733-Beta-Generating-a-balance-sheet-report
- https://help.guesty.com/hc/en-gb/articles/31310144028445-Understanding-users-roles-and-permissions
- https://open-api-docs.guesty.com/changelog/2026-08-26
- https://www.guesty.com/it/prezzi/
Different choices, side by side
Guesty’s help center calls its Accounting “a trust accounting platform and not a full operational accounting system”. VacayOps keeps a full ledger — P&L, balance sheet, cash flow and general ledger — next to the trust books. Guesty has things VacayOps doesn’t, too:
- Owner payouts sent by the software — Native ACH transfers and NACHA files, with ACH money transmission by Airwallex US, LLC (US). VacayOps records payouts; you send them from your own bank.
- More ways to count revenue — Check-in, check-out, nightly or on payment; accrual or cash basis. VacayOps counts it at check-in, at check-out or night by night.
- AI matching of transactions, and Airbnb payout transactions grouped automatically. VacayOps suggests bank matches and breaks Stripe payouts down by booking; Airbnb and Booking.com payouts are matched by hand.
- One bank account or two: VacayOps supports both; Guesty’s help center says using one bank account is not compatible with trust accounting.
What VacayOps brings to trust accounting
Features of VacayOps itself — the reasons to keep the trust books in the same system as the bookings.
One set of data
The PMS, field operations and accounting share the same reservations and owner statements — nothing syncs between systems.
Adjustment statements
A booking that changes after a month is issued becomes “Adjustment 1” for the difference. The issued statement is never rewritten.
Plain-language checks
Shortfalls, a balance below zero, money without an owner and bank lines left unmatched, explained in plain words; overrides recorded.
Reconciliation PDF
A monthly three-way reconciliation with sign-off: the worksheet, schedules by property and by owner, and sign-off lines.
Included in the subscription
Trust accounting, owner statements, accountant access and the 1099 files are part of the Full Platform at $29/property/month.
Your money stays in your bank
VacayOps records and reconciles the money in your own bank and processor accounts. It never holds or moves funds. You pay owners from your own bank, and VacayOps records each payout against the owner's balance.
Trust rules come from your state and your license. VacayOps gives you and your accountant or broker the records, checks and signed reconciliations to work from; meeting those rules and making your filings stay with you.
Guesty vs VacayOps: accounting questions
- Is trust accounting extra in VacayOps?
- No. Trust accounting, owner statements, accountant access and the 1099 files are part of the Full Platform at $29/property/month. Guesty’s help center describes Accounting by Guesty as a premium service activated by contacting Guesty, and its US pricing page lists it in the Ultimate bundle without a published price.
- Do I need separate trust and operating bank accounts?
- Not for VacayOps: it works with a separate trust bank account (segregated) or one account with owner and guest money tracked separately from yours (advisory). Guesty’s help center says using one bank account is not compatible with its trust accounting. Which setup your license or state calls for is a question for your broker or accountant.
- Does VacayOps send owner payouts?
- No. VacayOps records and reconciles the money in your own bank and processor accounts. It never holds or moves funds. You send payouts from your own bank and VacayOps records each one. Guesty offers native ACH transfers and NACHA files, with US ACH money transmission provided by Airwallex US, LLC — if you want the software to send payments, that is a real difference.
- Can I recognize revenue when it’s paid, or on a cash basis?
- Not in VacayOps: revenue counts at check-in, at check-out or night by night. Guesty’s help center lists recognition on payment and a cash basis as options, so if you need those, Guesty goes further here.
- We’re on Guesty today. How do we switch?
- Switching is built in — a self-guided Migration Center, with a specialist reviewing your move. The move brings your properties, owners and upcoming reservations across, and your owner balances too, so the first VacayOps owner statement starts from the right number.
The PMS, owner statements and trust accounting on one published price.
One login. One bill. Unlimited users. Priced per property. No seat fees, no setup fee, no contract, and no booking fee on your direct site. 14-day free trial — no charge until it ends.