Turnover day, routed.
Vacation-rental field work has a clock other industries don't: every checkout is a deadline with a guest driving toward it. VacayOps builds each crew's day into an optimized multi-stop route — turnovers first, real drive times, live on a map — because routing is part of the platform, not a separate app.
How route planning works
Set it up once, then build each day’s route from the tasks already on the board.
- 1
Set your home base and your rules
In Route Planning settings, enter your warehouse or office, put the priority rules in the order you work, and set a default duration for housekeeping, inspection and maintenance tasks.
- 2
Properties land on the map
Each property address is placed on the map. When an address only loosely matches a real street, it is held for review instead of dropping a pin on the wrong house.
- 3
Build the day’s route
Stops are ordered by priority band first, then nearest-first within each band. The route runs from home base through every stop and back, with real driving distance and time plus the expected time on site.
- 4
Hand it to the navigation app
One tap opens Apple Maps or Google Maps with the remaining stops loaded, so nobody re-types an address in the truck.
- 5
Adjust as the day changes
Mark stops done as you go. When plans shift, re-optimize: VacayOps asks the phone for its current position and re-routes the stops that are left from there.
Turnovers jump the line. You set the rules.
Generic route tools minimize miles. Vacation-rental routing has to minimize risk — the overdue turnover with a same-day check-in matters more than the shortest path. VacayOps routes by your priorities first and distance second.
- Priority rules rank the day: overdue turnovers, then turnovers, then overdue tasks, then everything else — and you can reorder or add rules per company
- Within each priority band, stops sequence nearest-first from your warehouse or home base
- Same-day check-ins detected from reservations automatically escalate the clean
- Real drive times and distances from live road data — not straight-line guesses
Dispatch sees the whole field
Day and multi-day map views put every property, task, and crew stop on one screen — status-colored pins, your warehouse as home base, and the route drawn on the map.
- Day view: the route line, every stop, and task status at a glance
- Multi-day view: the week ahead across the whole portfolio, colored by status
- Tap any pin for the property, its tasks, and who’s assigned
- The same routing engine feeds staffing forecasts — drive time is part of the labor math, not an afterthought
From map to windshield in one tap
Crews don't re-key addresses. The route hands off to the navigation app already on their phone, and it adapts as the day changes.
- One-tap handoff to Apple Maps or Google Maps with every stop loaded as a waypoint
- Mark stops complete as you go — done stops drop off the route
- Re-optimize the rest of the day from your current GPS position, not this morning’s plan
- Works from the phone your crews already carry — the field app on Google Play for Android, or any phone browser
Routing that knows it's a vacation rental
Included in the base rate — no separate routing app, no per-seat fees, no add-on.
Priority rules
Turnover-first by default; fully reorderable per company from settings — no support ticket required.
Home base aware
Routes start from your warehouse or office, so the first stop is the right first stop.
Day & multi-day maps
Status-colored property pins across one day or the whole week — dispatch on one screen.
Navigation handoff
Apple or Google Maps with all stops as waypoints — no address re-typing in the truck.
GPS re-optimization
Plans change by 10am. Re-route the remaining stops from wherever the crew actually is.
Forecast-grade drive time
Route math flows into staffing forecasts, so labor planning includes the windshield time.
Route planning for cleaners: common questions
- What is route planning software for vacation rental cleaners?
- It turns a day of turnovers, inspections and maintenance visits into an ordered driving route. For vacation rentals the order has to respect checkout and check-in deadlines, not just distance — so VacayOps puts turnovers ahead of other work, overdue ones first, and then sequences stops by distance, using the tasks and reservations already in the platform.
- How does VacayOps decide the order of stops?
- Every stop falls into the first priority rule it matches — by default overdue turnovers, then turnovers, then other overdue tasks, then everything else. Within each band, stops run nearest-first starting from your warehouse or office, and the route ends back at home base. You can reorder or add rules for your company.
- Does a route include time spent at each property?
- Yes. Each stop counts the task’s own time estimate, or the default duration you set for that task type, and the route shows that on-site time alongside the driving time.
- Which navigation apps does it work with?
- Apple Maps and Google Maps. The route hands every remaining stop to the app already on the phone — on Android it opens Google Maps with the stops as waypoints, and on iPhone it opens Apple Maps.
- Do crews need a special app?
- No. Crews can use the VacayOps field app from Google Play on Android, or open VacayOps in any phone browser.
Not another PMS. The vacation rental ecosystem.
One login. One bill. Unlimited users. Priced per property. No seat fees, no setup fee, no contract, and no booking fee on your direct site. 14-day free trial — no charge until it ends.