Housekeeping that schedules itself
A reservation lands and the clean is already on the board — dated to checkout, flagged as a same-day turnover, assigned to your team. No spreadsheet. No group text. The same record runs the booking and the clean.
Every checkout becomes a clean. Automatically.
Tasks live on the same data model as your reservations, so scheduling isn't an integration — it's a side effect. When a booking moves, the clean moves with it.
- Cleans are created the moment a reservation is confirmed and pinned to the checkout date
- Same-day check-ins are detected and the clean is flagged as a turnover
- Date changes reschedule the task; cancellations pull it off the board
- Departure inspections and recurring property inspections schedule themselves nightly
Reservation confirmed — 2 tasks created
Checkout clean · Sat 10:00a
Auto-created from reservation
Departure inspection
Scheduled by nightly cron
Same-day check-in detected — clean flagged as a turnover and prioritized.
Photo proof, forms, and a running clock
Done means documented. Field staff work from their phones, in the Android app or the browser; photos taken without signal queue on the phone and upload when it returns.
- Photo uploads on every task, with forms that can require a minimum photo count
- Custom inspection forms attach to tasks, gate completion and export with photos to PDF — built by AI from your county’s inspection PDF or from a sentence
- Time tracking with pause reasons — labor hours and totals computed per task
- A guest message about a broken AC is flagged as an issue by AI automatically, and one click turns a text into a maintenance task with its photos attached
The unglamorous stuff nobody else builds
Turnovers don't fail at the property — they fail at the supply closet. VacayOps runs the parts of the operation other platforms pretend don't exist.
- Linen packing per task with per-property counts, guest amenities, and missing-item reporting
- Lost & found with claim links — the guest pays for return shipping and the label is generated for you
- Parts reserved from inventory when a maintenance task needs them
- Labor and line items flow straight to owner billing — no re-keying into an accounting tool
The day's route builds itself
Field days are drive days. One tap turns the day's assignments into an optimized multi-stop route with real drive times and distances, drawn on a live map — and the same routing engine feeds your staffing forecasts.
- Routes start at your warehouse or home base and sequence every assigned stop for the day
- Priority rules you control — overdue turnovers jump the line by default, and you can reorder the rules per company
- Day and multi-day map views with status-colored property pins, so dispatch sees the whole field at a glance
- Navigation hands off to Apple or Google Maps with every stop loaded as a waypoint
- Crews re-optimize mid-day from their current GPS position as stops get checked off
Running your own rentals too? VacayOps is also a full PMS →
Built for the whole operation
Every capability below is included in the base rate — no per-seat fees, no feature gates.
Task bundling
Low-priority fixes wait and attach themselves to the next scheduled visit at the property — one trip instead of three.
Recurring tasks
Filter changes, hot tub service, seasonal deep cleans — set the cadence once and tasks generate themselves.
Owner approvals
Tasks over a property’s cost threshold route to the owner for approval before work starts, with the cost snapshotted.
Parts & inventory
Line items pull from your parts catalog with SKUs, and stock is drawn down when the task is completed.
Helper share links
Send a temp cleaner a secure link to view and complete a task — no account, no seat, no charge.
Field app
Jobs, messages, forms and photo capture. The VacayOps app for field teams is on Google Play for Android. The iPhone app is coming soon; until then, crews and managers use the browser and add it to the home screen.
Not another PMS. The vacation rental ecosystem.
One login. One bill. Unlimited users. Priced per property. No seat fees, no setup fee, no contract, and no booking fee on your direct site. 14-day free trial — no charge until it ends.