Housekeeping that schedules itself
A reservation lands and the clean is already on the board — dated to checkout, flagged as a same-day turnover, assigned to your team. No spreadsheet. No group text. No task tool bolted on with Zapier.
Every checkout becomes a clean. Automatically.
Tasks live on the same data model as your reservations, so scheduling isn't an integration — it's a side effect. When a booking moves, the clean moves with it.
- Cleans are created the moment a reservation is confirmed and pinned to the checkout date
- Same-day check-ins are detected and the clean is flagged as a turnover
- Date changes reschedule the task; cancellations pull it off the board
- Departure inspections and recurring property inspections schedule themselves nightly
Reservation confirmed — 2 tasks created
Checkout clean · Sat 10:00a
Auto-created from reservation
Departure inspection
Scheduled by nightly cron
Same-day check-in detected — clean flagged as a turnover and prioritized.
Photo proof, forms, and a running clock
Done means documented. Field staff work from native iOS and Android apps (coming soon to the app stores) that queue photos offline and sync when signal returns.
- Photo uploads on every task, with forms that can require a minimum photo count
- Custom inspection forms attach to tasks and export with photos to PDF
- Time tracking with pause reasons — labor hours and totals computed per task
- A guest text about a broken AC becomes a maintenance task without leaving the thread — VacayOps AI creates it from the conversation
Deep clean · in progress
1:42:17The unglamorous stuff nobody else builds
Turnovers don't fail at the property — they fail at the supply closet. VacayOps runs the parts of the operation other platforms pretend don't exist.
- Linen packing per task with per-property counts, guest amenities, and missing-item reporting
- Lost & found with claim links — the guest pays for return shipping and the label is generated for you
- Parts reserved from inventory when a maintenance task needs them
- Labor and line items flow straight to owner billing — no re-keying into an accounting tool
Linen pack · Saturday turnovers
The day's route builds itself
Field days are drive days. One tap turns the day's assignments into an optimized multi-stop route with real drive times and distances, drawn on a live map — and the same routing engine feeds your staffing forecasts.
- Routes start at your warehouse or home base and sequence every assigned stop for the day
- Priority rules you control — overdue turnovers jump the line by default, and you can reorder the rules per company
- Day and multi-day map views with status-colored property pins, so dispatch sees the whole field at a glance
- Navigation hands off to Apple or Google Maps with every stop loaded as a waypoint
- Crews re-optimize mid-day from their current GPS position as stops get checked off
Today's route — 6 stops
42 mi · 1h 38m drive
1 · Bear Ridge Cabin
12 min from warehouse
2 · Riverbend Lodge
9 min from stop 1
3 · Hilltop Hideaway
14 min from stop 2
2 stops completed — route re-optimized from current location.
Running your own rentals too? VacayOps is also a full PMS →
Built for the whole operation
Every capability below is included in the base rate — no per-seat fees, no feature gates.
Task bundling
Low-priority fixes wait and attach themselves to the next scheduled visit at the property — one trip instead of three.
Recurring tasks
Filter changes, hot tub service, seasonal deep cleans — set the cadence once and tasks generate themselves.
Owner approvals
Tasks over a property’s cost threshold route to the owner for approval before work starts, with the cost snapshotted.
Parts & inventory
Line items pull from your parts catalog with SKUs, and stock is reserved when the task is scheduled.
Helper share links
Send a temp cleaner a secure link to view and complete a task — no account, no seat, no charge.
Native field apps
iOS and Android apps for field teams — jobs, messages, forms, and offline photo capture. Coming soon to the app stores.
One platform. One invoice. No PMS bill.
Every software feature on this page is in the base rate — no per-seat fees, no feature gates, no connectors. Channel connections included; the only add-ons, ever, are smart devices and phone lines.