Replace your PMS and the tools bolted onto it.
One login. One bill. Unlimited users.
Switching is built in — a self-guided Migration Center, with a specialist reviewing your move.
$29/property/month. 14-day free trial — no charge until it ends.
Built by operators who managed 200+ vacation rentals.
The stack you're paying for today
A PMS at $30–45/property/month, then a subscription for every job it doesn't do. Every tool adds a login, a bill and its own version of the truth — and someone on your team re-types the gaps between them.
Property Management System
$30–45/property/moIncluded at $29
AI Tools
$20–100/moIncluded at $29
CRM & Sales
$50–500/moIncluded at $29
Website Builder
$15–50/moIncluded at $29
Operations Platform
$10–20/property/moIncluded at $29
Phone System
$30+/user/moPhone-line add-on, $7/line/month
Team Messaging
$7–15/user/moIncluded at $29
Email Marketing
$20–100/moIncluded at $29
Smart Home Platform
$12–16/unit/moSmart-device add-on, $5/device/month
Reporting Tools
$20–100/moIncluded at $29
One system from booking to owner statement
One login. One bill. Unlimited users. Owners, managers and service providers work in one system: the checkout creates the clean, the crew’s photos land on the task, and the owner sees the stay and the statement. Unlimited users, nothing re-typed.
Sales and direct booking
Owner pipeline, proposals and signed agreements, plus a direct booking website with its own checkout. Your brand, your bookings.
Reservations and channels
Your system of record for inventory, rates, availability and reservations, with direct connections to Airbnb, Vrbo, Booking.com, Expedia, Google Vacation Rentals, and Hopper.
Guest experience
SMS, email, phone and website chat in one inbox, with AI replies and a guest portal for house info, WiFi and issue reporting.
Field operations
Cleans, inspections and maintenance scheduled from the reservation that caused them, worked from mobile photo checklists.
Owner reporting
Owner statements you review and issue — in your layout, with co-owner shares and adjustment statements — and an owner portal with approvals, messages and the work done on each property.
Owner portal & statementsAccounting
Month close from your bookings, trust accounting with a monthly three-way reconciliation your accountant can sign off, invoices and bills, and a QuickBooks Online connection that tags every transaction to its property.
Trust accounting & three-way reconciliationWorks with Airbnb, Vrbo and Booking.com
Connects to Airbnb, Vrbo and Booking.com through the VacayOps channel manager, so jobs and calendars stay in sync with your listings.
Airbnb, Vrbo and Booking.com are trademarks of their respective owners. VacayOps is not affiliated with or endorsed by them.
Switching PMS is a nightmare. So we built the Migration Center.
Migration is the reason managers stay on software they have outgrown. The Migration Center is in your account from day one: it reads your old system’s exports, shows exactly what will change before anything is saved, runs both systems side by side so your guests notice nothing, checks every booking against your old system, and switches over on the day you pick. No setup fee — onboarding, setup, configuration and training included.
Step 1
Load your bookings
Upload your old system’s exports. See what would change before anything is saved.
Step 2
Run both side by side
Your old system keeps messaging guests. Re-upload as often as you like; only changes apply.
Step 3
Check every booking
Each upload is compared with your file. Anything that differs is listed for you.
Step 4
Switch on your date
Pre-flight checks go green, a specialist reviews, and you switch over.
Give your team its hours back
The reservation and the work live in the same record, so the coordination you do by hand today happens on its own.
Housekeeping that schedules itself
A booking lands and the clean is already on the board — dated to checkout, flagged as a same-day turnover and assigned. When a booking moves, the clean moves with it. No spreadsheet, no group text.
Task bundling
Low-priority fixes wait and attach themselves to the next scheduled visit at the property. One trip instead of three.
Command Center
Dashboards you build from the whole system: the AI morning briefing, today's arrivals and turnovers, who is over capacity, and any number you care about — with Gina explaining what moved. One screen, not five logins.
Routing for field teams
Field routing with live maps, so your team drives the day in a sensible order instead of crossing town twice.
$29/property/month. That's the whole price.
Priced per property. No seat fees, no setup fee, no contract, and no booking fee on your direct site.
Full Platform
- Every software feature, unlimited users — no seat fees
- Full PMS with direct channel connections included
- No booking fee on your direct site
- 0.5% on Vrbo, Booking.com and Expedia payments — our payment partner’s fee, passed through at cost
- No setup fee — onboarding, setup, configuration and training included.
- No contract — month to month, 30 days' notice.
- Your price is locked for the first 12 months.
Two optional add-ons: smart devices at $5/device/month and phone lines at $7/line/month.
A worked example
100 properties, a team of 5. Estimated monthly cost of a PMS at $30/property plus the tools the Full Platform replaces, at mid-range prices.
- PMS and tool stack (estimate)
- $4,900/mo
- VacayOps Full Platform
- $2,900/mo
Estimates, not quotes. Phone and smart-home tools are left out because VacayOps bills those as add-ons too. Run your own numbers
Built by operators. Funded by operators. No venture capital — we answer to the people who run rentals.
No venture capital
Self-funded by people who run rentals. Our roadmap comes from operators, not from a board looking for an exit.
No seat fees, no markups
Add every cleaner, inspector and office hire at no charge. We never take a cut of a booking on your own website, and Airbnb payouts are untouched. On Vrbo, Booking.com and Expedia payments, our payment partner’s fee (currently 0.5%) is passed through at cost.
No contract
Month to month with 30 days' notice. We keep you by being worth it, not by locking you in.
Questions managers ask
How does switching from my current PMS work?
The Migration Center in your account walks you through it, and a VacayOps specialist reviews the move before you switch. Your current system’s exports bring across your reservations and guests, owners, team, vendors and opening balances; every booking is checked against your old system, both run side by side, and you switch on a date you choose. Your channel listings connect as they are, so their reviews stay with them.
Is there a contract or a setup fee?
No contract and no setup fee. It is month to month, and either side can cancel with 30 days’ notice. Onboarding, setup, configuration and training are included. 14-day free trial — no charge until it ends. Your price is locked for the first 12 months.
Which booking channels does VacayOps connect to?
VacayOps connects directly to Airbnb, Vrbo, Booking.com, Expedia, Google Vacation Rentals, and Hopper. Listings, rates, availability and reservations run from the same calendar that schedules your operations. There is no channel-manager fee and no booking fee on your direct site. Airbnb payouts are untouched. Vrbo, Booking.com and Expedia payments are collected through our payment partner, whose fee (currently 0.5%) is passed through at cost, with no markup.
Does VacayOps work with QuickBooks?
Yes, QuickBooks Online. Invoices, bills and bill payments sync across, each line tagged to its property (by Class, or by a sub-customer per property on plans without Class tracking). Monthly revenue posts as one journal entry per property and channel, and Stripe payouts for direct bookings post as deposits. VacayOps records what happened — it never moves money.
Do you handle trust accounting?
Yes, and it is included at $29/property/month. Choose segregated (a dedicated trust bank account) or advisory (held funds tracked in one operating account). Guest payments are recorded into trust automatically, issued owner statements build each owner’s balance, and each month a three-way reconciliation your accountant can sign off checks that your bank statement, the trust cash in your books and your owner balances agree — with schedules by owner and by property, and a PDF your accountant can keep. VacayOps records the money in your own bank; it never holds or moves it, and trust-law compliance stays with you and your accountant or broker.
Do I pay per user?
No. Users are unlimited — cleaners, inspectors, office staff and owners included. You pay $29/property/month, and the only add-ons are smart devices at $5/device/month and phone lines at $7/line/month.
Trust accounting and three-way reconciliation · Vacation rental accounting: month close & owner statements
Plus the business tools you already use
Stripe
QuickBooks
PriceLabs
Google
Microsoft
Slack
Vacation rental property management software, priced per property
One login. One bill. Unlimited users. Switching is built in — a self-guided Migration Center, with a specialist reviewing your move.
14-day free trial — no charge until it ends.