17 feature categories · 100+ capabilities

Every feature. One platform.

This is the full map of the most advanced operations platform in vacation rentals — AI-native, built by operators, and priced per property: $15/month base, phone lines $7/line, smart devices $5/device — nothing priced per seat. Keep your PMS. Retire the AI tools, CRM, website builder, task manager, phone system, team chat, email marketing, reporting, and smart home subscriptions around it.

Command Center & Dashboard

A single pane of glass for your entire portfolio.

  • AI-powered daily operational briefing with severity verdicts and time-aware alerts
  • Check-in, checkout, and turnover deadlines with staffing capacity at a glance
  • AI communications ledger — every AI-handled guest conversation surfaced for review
  • Interactive calendar with task scheduling and reservation views
  • Notification center with configurable alert rules and multi-channel delivery
  • Global full-text search across properties, tasks, contacts, reservations, and more
app.vacayops.com/dashboard
Command Center
Sat, Jun 28 · Smoky Mountains
NR
Check-ins Today
6+2
Check-outs
4-1
Tasks Due
12+3
Occupancy
87%+5%
Revenue Overview
Monthly$284k YTD
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Today's Activity

Turnover complete — Misty Shadows Cabin

8:12a

Pool inspection passed — Bear Crazy Lodge

9:30a

Guest check-in — Smoky Sunrise Villa

3:00p

Maintenance ticket — Elk Ridge #4 HVAC

3:30p

Linen delivery — Moonlit Pines Retreat

4:15p

Morning Briefing: 6 check-ins today across 3 properties. Turnover crew confirmed for Misty Shadows & Bear Crazy. HVAC ticket at Elk Ridge flagged urgent — vendor ETA 2pm.

Operations & Task Management

Automate the repetitive. Focus on what matters.

  • Task creation, assignment, and tracking with photo checklists
  • Automated housekeeping scheduling from reservation data
  • Recurring task engine with flexible scheduling rules
  • Piggyback task bundling — small tasks automatically attach to existing property visits
  • Time tracking with clock in/out and pause reasons per task
  • Field service job management with route planning and mobile-optimized views
  • Inspection scheduling with AI-driven frequency tiers and property health scoring
  • Linen packing workflows with per-item counts, amenity tracking, and missing-item reporting
  • Vendor and contractor management with performance tracking
  • Custom task types, statuses, and priority levels per tenant
app.vacayops.com/tasks
Operations Tasks24 tasks
All properties
All users
All task types
All statuses
Sort: Due date
PropertyTypeAssignedStatusDue
Misty Shadows Cabin
Turnover
SP
Sarah P.
In Progress
Today, 2:00p
Bear Crazy Lodge
Inspection
MJ
Mike J.
Pending
Today, 3:00p
Elk Ridge Unit #4
Maintenance
TC
Tom C.
Pending
Today, 4:00p
Smoky Sunrise Villa
Turnover
LK
Lisa K.
Complete
Today, 10:00a
Moonlit Pines Retreat
Turnover
SP
Sarah P.
Complete
Today, 9:00a
Whispering Oaks #2
Deep Clean
RD
Rachel D.
Pending
Tomorrow
Showing 6 of 24 tasks
1
2
3
4

AI Assistant & Intelligence

Your AI-powered Director of Operations — available to every admin and support user.

  • Conversational AI Assistant with multi-turn chat and session history
  • Property-aware context — ask about any property, reservation, or guest
  • AI tool calling: create tasks, look up vendors, search conversations, and more
  • Image analysis — upload and analyze property photos on the fly
  • AI property health scoring across 8+ dimensions
  • AI auto-response for guest messages with confidence scoring, safety filters, and continuous learning
  • Daily briefing generation with time-aware severity levels
  • Cost intelligence with margin analysis and action recommendations
  • AI voice assistants on VoIP calls with reservation lookup and task creation
  • Guest issue auto-detection from conversations with sentiment analysis
app.vacayops.com/ai
AI Assistant
Online
Powered by Claude

Show me properties with declining review scores this quarter

AI Analysis· Q2 2026

Found 3 properties with declining review scores this quarter:

PropertyScoreTop Issue
Cabin 14 — Cedar Falls4.2 → 3.8Cleanliness
Lake House 3 — Mirror Lake4.5 → 4.0Check-in
Summit View 8 — Ridgeline4.7 → 4.3WiFi
Avg decline: -0.35 pts
47 reviews analyzed
Recommended

Schedule deep cleans for Cabin 14, update check-in instructions for Lake House 3, and upgrade WiFi at Summit View 8.

Create inspection tasks for those properties

Created 3 inspection tasks and assigned to available team members

Deep Clean Inspection — Cabin 14 → Maria R.
Check-in Flow Audit — Lake House 3 → Jason T.
WiFi/Network Inspection — Summit View 8 → Chris M.
Tasks due by Jul 2 · Notifications sent
Ask anything about your properties...
Suggestions:Revenue forecastGuest sentimentTask overview

Director Coaching & Insights

AI-powered strategic coaching for your leadership team.

  • Daily Director Coaching Report with trend analysis and recommendations
  • Weekly operational review with key takeaways
  • AI staffing forecast based on projected cleaning demand
  • Root cause analysis for recurring operational issues
  • Operations journal for tracking decisions and outcomes
  • Financial anomaly detection — revenue cliffs, cost spikes, margin erosion alerts
  • Cleaning fee competitiveness scoring and optimization recommendations
app.vacayops.com/ai
AI Assistant
Online
Powered by Claude

Show me properties with declining review scores this quarter

AI Analysis· Q2 2026

Found 3 properties with declining review scores this quarter:

PropertyScoreTop Issue
Cabin 14 — Cedar Falls4.2 → 3.8Cleanliness
Lake House 3 — Mirror Lake4.5 → 4.0Check-in
Summit View 8 — Ridgeline4.7 → 4.3WiFi
Avg decline: -0.35 pts
47 reviews analyzed
Recommended

Schedule deep cleans for Cabin 14, update check-in instructions for Lake House 3, and upgrade WiFi at Summit View 8.

Create inspection tasks for those properties

Created 3 inspection tasks and assigned to available team members

Deep Clean Inspection — Cabin 14 → Maria R.
Check-in Flow Audit — Lake House 3 → Jason T.
WiFi/Network Inspection — Summit View 8 → Chris M.
Tasks due by Jul 2 · Notifications sent
Ask anything about your properties...
Suggestions:Revenue forecastGuest sentimentTask overview

Communications

Every channel. One inbox.

  • Unified multi-channel inbox (SMS, email, voice, WhatsApp, website chat)
  • Slack, Microsoft Teams, and Google Chat integrations
  • AI-powered guest issue detection and automatic routing
  • AI-drafted response suggestions with one-click send
  • Internal team messaging with channels, threads, and direct messages
  • Hostaway/OTA guest conversation sync (Airbnb, VRBO, Booking.com)
  • Multi-transport fallback for delivery reliability
  • Thread-level conversation management with assignment and labels
  • Email-to-ticket conversion for support workflows
app.vacayops.com/communications
Unified Inbox
2
AllSMSAirbnbEmailVRBO
Search conversations...
SM
Sarah M.2m ago

What time is check-in? We are arriving early and...

SMS
JK
James K.8m ago

Is there a way to adjust the thermostat? It seems...

Airbnb
RT
Rachel & Tom1h

Thank you so much! The cabin was absolutely...

Email
DL
David L.3h

Can we get extra towels dropped off tomorrow...

VRBO
ES
Emily S.5h

Hey, the hot tub cover seems stuck. Any tips on...

SMS
OT
Ops Team1d

Unit 7 turnover completed, photos uploaded to...

Slack
SM
Sarah M.SMS
Guest at Cabin 12 — Smoky Mountain Retreat
Jun 28 – Jul 2
4 guests
Repeat guest
Confirmed

Hi! We are arriving around 2pm today. Is there any way we can check in a little early? Also, is the hot tub ready to use?

1:42 PM

Hey Sarah! Early check-in at 2pm should be fine — the cleaning crew wraps up by 1:30. The hot tub is heated and ready for you. Code for the door is in your welcome guide.

1:45 PM · Delivered

Perfect, thank you! One more thing — do you have any restaurant recommendations nearby for dinner tonight?

1:52 PM

Absolutely! There's The Smokehouse (5 min drive, amazing BBQ), River Bend Grill (waterfront dining, 10 min), and Flour & Fire pizza right in town. All are walkable from the cabin!

1:58 PM · Delivered
AI drafted response ready — click to review
Type a message...

VoIP & Phone System

A full business phone system, built in.

  • WebRTC softphone — make and receive calls from your browser
  • Inbound and outbound VoIP calling with call recording
  • Configurable call trees and IVR routing
  • AI voice assistants on calls with reservation lookup and task creation
  • Phone number search, purchase, and per-market assignment
  • Number porting with LOA document management and status tracking
  • SMS and WhatsApp from your business number
  • E911 address management and 10DLC compliance
  • Voicemail with custom greeting generation
app.vacayops.com/communications
Unified Inbox
2
AllSMSAirbnbEmailVRBO
Search conversations...
SM
Sarah M.2m ago

What time is check-in? We are arriving early and...

SMS
JK
James K.8m ago

Is there a way to adjust the thermostat? It seems...

Airbnb
RT
Rachel & Tom1h

Thank you so much! The cabin was absolutely...

Email
DL
David L.3h

Can we get extra towels dropped off tomorrow...

VRBO
ES
Emily S.5h

Hey, the hot tub cover seems stuck. Any tips on...

SMS
OT
Ops Team1d

Unit 7 turnover completed, photos uploaded to...

Slack
SM
Sarah M.SMS
Guest at Cabin 12 — Smoky Mountain Retreat
Jun 28 – Jul 2
4 guests
Repeat guest
Confirmed

Hi! We are arriving around 2pm today. Is there any way we can check in a little early? Also, is the hot tub ready to use?

1:42 PM

Hey Sarah! Early check-in at 2pm should be fine — the cleaning crew wraps up by 1:30. The hot tub is heated and ready for you. Code for the door is in your welcome guide.

1:45 PM · Delivered

Perfect, thank you! One more thing — do you have any restaurant recommendations nearby for dinner tonight?

1:52 PM

Absolutely! There's The Smokehouse (5 min drive, amazing BBQ), River Bend Grill (waterfront dining, 10 min), and Flour & Fire pizza right in town. All are walkable from the cabin!

1:58 PM · Delivered
AI drafted response ready — click to review
Type a message...

Financial Management

A real accounting department, not a reports page.

  • Double-entry ledger — invoices and bills post journal entries against a seeded chart of accounts
  • Trial balance, P&L, balance sheet, cash flow, general ledger, and tax reports derived straight from the ledger
  • Bank reconciliation via Stripe Financial Connections with confidence-scored match suggestions
  • Invoice and bill management with approval workflows, aging reports, and period close
  • Estimates owners accept in their portal or from a secure link — one click converts to an invoice
  • On-demand two-way QuickBooks sync for invoices, bills, chart of accounts, and P&L
  • Recurring charges and overhead tracking with cost allocation
  • Per-property profitability and cost-to-serve analysis
  • Owner statements with pre-computed caching for instant delivery
  • Financial anomaly detection — revenue cliffs, cost spikes, margin erosion
app.vacayops.com/reports
Financial Reports
P&L Summary
Revenue$284,320
Cleaning Costs-$42,100
Maintenance-$18,750
Overhead-$31,200
Net Margin$192,270
Net Margin67.6%
Per-Property Margin
Cabin 14
85%
Lake House
72%
Mt. View
68%
Suite 8
60%
Beach Condo
55%
Avg Margin
67.6%
At-Risk Properties
3
Revenue Growth
+12% MoM

Sales & CRM

Grow your portfolio with a built-in pipeline.

  • Sales pipeline with customizable stages and drag-and-drop
  • Owner contact management with full communication history
  • AI-powered revenue estimator for prospect properties
  • New property onboarding pipeline and tracking
  • Dynamic contact segmentation by stage, tags, and lead source
  • Owner agreement templates with digital signature capture
  • Multi-LLC support for owners with multiple entities
  • Automated CRM workflows — stage changes trigger emails, tasks, and notifications
app.vacayops.com/crm
Owner Pipeline4 Hot Leads
Lead12
JM
J. Martinez
5 unitsCoastal
RK
R. Kowalski
2 unitsMountain
DP
D. Patel
8 unitsUrban
Contacted8
SL
S. Lawson
3 unitsLakefront
AW
A. Wright
1 unitCabin
Proposal4
TH
T. Hernandez
4 unitsResort
NB
N. Brooks
2 unitsBeach
Signed3
KF
K. Fischer
6 unitsMixed
LM
L. Morgan
3 unitsCoastal
Monthly Goal:15 new units
9/15

Automation & Workflows

Build it once. Let it run.

  • No-code workflow builder with visual interface
  • Triggers: form submissions, task lifecycle, CRM changes, schedules, reservation checkout
  • Actions: email, SMS, task creation, status updates, notifications, gift cards, agreements
  • Conditional branching with if/else logic and field-level operators
  • Customizable email templates with dynamic variable substitution
  • Email campaign management with audience segmentation
  • Custom form builder with public sharing, token-based access, and PDF export
  • Execution history with detailed logging and retry support
  • Booking Booster — automated turnover-gap and early/late checkout upsells
app.vacayops.com/automation
Workflow Builder
Active
Trigger
New Reservation
Create Task
Turnover Clean
Condition
If check-in
< 24 hours away
YES
Send SMS
Guest Welcome
NO
Queue Email
Pre-arrival Info
Last run: 2 hours ago
·847 executions·99.2% success rate
Analytics

Reporting & Analytics

Portfolio-level insights at your fingertips.

  • Cleaner performance reports with ratings by housekeeper
  • Staffing forecast based on projected cleaning demand
  • Property churn analysis with retention metrics
  • Portfolio analytics with growth and health scoring
  • Cleaning fee competitiveness scoring and optimization
  • Year-over-year performance comparisons
  • Guest origin mapping with geographic visualization
  • Housekeeper territory reports with unit and rate details
  • Cost-to-serve report — net operating margin per property
app.vacayops.com/reports
Financial Reports
P&L Summary
Revenue$284,320
Cleaning Costs-$42,100
Maintenance-$18,750
Overhead-$31,200
Net Margin$192,270
Net Margin67.6%
Per-Property Margin
Cabin 14
85%
Lake House
72%
Mt. View
68%
Suite 8
60%
Beach Condo
55%
Avg Margin
67.6%
At-Risk Properties
3
Revenue Growth
+12% MoM

Owner & Guest Portals

Self-service experiences for owners and guests.

  • Owner portal: dashboard, statements, invoices, calendar blocks, messaging, job visibility
  • Owner approval workflows — request, approve, or reject maintenance and expenses
  • Owner expense submission and reimbursement tracking
  • Guest portal: house info, WiFi, area guide, HowTo guides, issue reporting
  • Digital rental agreement with signature capture
  • Post-stay NPS surveys with sentiment-gated review suppression
  • Guest feedback engine with repeat-guest detection and lifecycle campaigns
  • Portal ticketing with SLA tracking, AI deflection, and CSAT collection
app.vacayops.com/website
Website Builder
Draft
Published
Blocks
Hero
Properties
About
Testimonials
Contact
Blog
FAQ
Preview
Book Your Stay
$289/nt
Oceanfront Villa
Gulf Shores, AL
$195/nt
Mountain Retreat
Gatlinburg, TN
$165/nt
Lakeside Cabin
Lake Tahoe, CA
yourbrand.com

Website Builder

Your brand. Your direct bookings.

  • Drag-and-drop page editor with 12 custom block types
  • Multi-page sites with blog, FAQ, about, and destination pages
  • Theme editor with custom colors, fonts, and branding
  • AI-powered SEO recommendations and meta tag management
  • Market-based routing for multi-location operators
  • Integrated property search and direct booking checkout with Stripe payments
app.vacayops.com/website
Website Builder
Draft
Published
Blocks
Hero
Properties
About
Testimonials
Contact
Blog
FAQ
Preview
Book Your Stay
$289/nt
Oceanfront Villa
Gulf Shores, AL
$195/nt
Mountain Retreat
Gatlinburg, TN
$165/nt
Lakeside Cabin
Lake Tahoe, CA
yourbrand.com

Smart Devices & IoT

Locks, thermostats, and WiFi — automated.

  • Smart lock management — remote lock/unlock with access logs
  • Auto-generated guest access codes tied to reservation dates
  • Staff, guest, and vendor access code tiers
  • Thermostat comfort automation — pre-heat/cool before check-in, eco mode between stays
  • Device status dashboard with battery and connectivity monitoring
  • Guest WiFi captive portal with network controller integration
app.vacayops.com/automation
Workflow Builder
Active
Trigger
New Reservation
Create Task
Turnover Clean
Condition
If check-in
< 24 hours away
YES
Send SMS
Guest Welcome
NO
Queue Email
Pre-arrival Info
Last run: 2 hours ago
·847 executions·99.2% success rate
Analytics

Mobile Apps

Your operations in your pocket.

  • Native iOS and Android apps for admins and field teams — coming soon to the App Store and Google Play
  • Mobile-optimized task management with photo capture
  • Push notifications for task assignments and urgent alerts
  • Progressive web app support for desktop and mobile browsers
app.vacayops.com/dashboard
Command Center
Sat, Jun 28 · Smoky Mountains
NR
Check-ins Today
6+2
Check-outs
4-1
Tasks Due
12+3
Occupancy
87%+5%
Revenue Overview
Monthly$284k YTD
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Today's Activity

Turnover complete — Misty Shadows Cabin

8:12a

Pool inspection passed — Bear Crazy Lodge

9:30a

Guest check-in — Smoky Sunrise Villa

3:00p

Maintenance ticket — Elk Ridge #4 HVAC

3:30p

Linen delivery — Moonlit Pines Retreat

4:15p

Morning Briefing: 6 check-ins today across 3 properties. Turnover crew confirmed for Misty Shadows & Bear Crazy. HVAC ticket at Elk Ridge flagged urgent — vendor ETA 2pm.

Document & Knowledge Management

Everything your team needs, in one place.

  • Document and folder management with organized storage
  • Google Drive and OneDrive integration for external files
  • Company knowledge base with policies and troubleshooting guides
  • Training modules and help guides for team onboarding
  • Per-property HowTo guides for staff and guests
app.vacayops.com/tasks
Operations Tasks24 tasks
All properties
All users
All task types
All statuses
Sort: Due date
PropertyTypeAssignedStatusDue
Misty Shadows Cabin
Turnover
SP
Sarah P.
In Progress
Today, 2:00p
Bear Crazy Lodge
Inspection
MJ
Mike J.
Pending
Today, 3:00p
Elk Ridge Unit #4
Maintenance
TC
Tom C.
Pending
Today, 4:00p
Smoky Sunrise Villa
Turnover
LK
Lisa K.
Complete
Today, 10:00a
Moonlit Pines Retreat
Turnover
SP
Sarah P.
Complete
Today, 9:00a
Whispering Oaks #2
Deep Clean
RD
Rachel D.
Pending
Tomorrow
Showing 6 of 24 tasks
1
2
3
4

Integrations

Connect everything. Sync everywhere.

  • Hostaway-native property, reservation, and review sync
  • Google & Microsoft calendar bi-directional sync
  • iCal feed import and export with reconciliation
  • QuickBooks Online for accounting, invoices, and expense sync
  • Built-in SMS, VoIP, and WhatsApp
  • Slack, Microsoft Teams, and Google Chat for team collaboration
  • Stripe for guest checkout and SaaS billing
  • Google Drive and OneDrive for document storage
  • Route planning and field service optimization
  • Automated Firestore backups
app.vacayops.com/dashboard
Command Center
Sat, Jun 28 · Smoky Mountains
NR
Check-ins Today
6+2
Check-outs
4-1
Tasks Due
12+3
Occupancy
87%+5%
Revenue Overview
Monthly$284k YTD
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Today's Activity

Turnover complete — Misty Shadows Cabin

8:12a

Pool inspection passed — Bear Crazy Lodge

9:30a

Guest check-in — Smoky Sunrise Villa

3:00p

Maintenance ticket — Elk Ridge #4 HVAC

3:30p

Linen delivery — Moonlit Pines Retreat

4:15p

Morning Briefing: 6 check-ins today across 3 properties. Turnover crew confirmed for Misty Shadows & Bear Crazy. HVAC ticket at Elk Ridge flagged urgent — vendor ETA 2pm.

Security & Multi-Tenancy

Enterprise-grade. Operator-built.

  • Complete multi-tenant data isolation with Firestore security rules
  • Role-based access control (Admin, Field, Guest Support, Laundry, Owner)
  • Super admin system for cross-tenant platform management
  • Secure third-party integrations with encrypted credential storage
  • Enterprise-grade data protection with automated backups
  • Audit logging for sensitive operations
app.vacayops.com/dashboard
Command Center
Sat, Jun 28 · Smoky Mountains
NR
Check-ins Today
6+2
Check-outs
4-1
Tasks Due
12+3
Occupancy
87%+5%
Revenue Overview
Monthly$284k YTD
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Today's Activity

Turnover complete — Misty Shadows Cabin

8:12a

Pool inspection passed — Bear Crazy Lodge

9:30a

Guest check-in — Smoky Sunrise Villa

3:00p

Maintenance ticket — Elk Ridge #4 HVAC

3:30p

Linen delivery — Moonlit Pines Retreat

4:15p

Morning Briefing: 6 check-ins today across 3 properties. Turnover crew confirmed for Misty Shadows & Bear Crazy. HVAC ticket at Elk Ridge flagged urgent — vendor ETA 2pm.

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