Book a 30-minute walkthrough
Replace your PMS and the tools bolted onto it. We'll tailor the walkthrough to your portfolio. Switching is built in — a self-guided Migration Center, with a specialist reviewing your move.
- 30 minutes
- No commitment
- Tailored to your portfolio
Schedule your demo
Three quick details, then pick a time.
Your demo will include:
- Personalized walkthrough tailored to your portfolio
- Live Q&A with our 100% US-based team
- Migration plan and savings estimate for replacing your current PMS
- Live look at direct channel connections and the booking calendar
- Pricing and implementation timeline
Prefer to explore on your own? Start your free trial. 14-day free trial — no charge until it ends.
See what you'd saveWhat your current software stack costs, against VacayOps.
What does your software stack cost?
A standalone PMS typically runs $30–45/property/month — and it is rarely the only subscription.
Per-seat tools grow with your team. VacayOps users are unlimited.
What you pay for today — untick anything you don't
Property Management System
$30–45/property/mo typical
Reservations, rates & availability, direct channel connections, guest messaging, and reviews — native to the same platform that runs your operations, not synced into it.
Set by your PMS inputs$950/mo
$20–100/mo typical
Full AI assistant, auto-responses, daily briefings, property health scoring, and revenue estimator.
Your bill today$60/mo
$50–500/mo typical
Sales pipeline, owner contacts, lead tracking, digital agreements, and onboarding workflows.
Your bill today$150/mo
$15–50/mo typical
Drag-and-drop editor, direct booking engine, SEO tools, blog, and multi-market sites.
Your bill today$30/mo
$10–20/property/mo typical
Auto-scheduling from reservations, photo checklists, inspections, maintenance tracking, and smart task bundling.
Your bill today$375/mo
$30+/user/mo typical
Business VoIP with call trees, number porting, voicemail-to-email, and recorded, searchable calls. VacayOps: $7/line, unlimited users — 2 lines beat 5 seats.
Your bill today$150/mo
$7–15/user/mo typical
Unified inbox — SMS, email, recorded phone calls, live chat, plus Slack and Teams integration.
Your bill today$50/mo
$20–100/mo typical
Campaigns, audiences, guest WiFi email capture, and repeat-guest lifecycle offers.
Your bill today$50/mo
$12–16/unit/mo typical
Guest door codes per reservation, thermostat setbacks at checkout, and device health — no proprietary hub hardware. VacayOps: $5/device.
Your bill today$350/mo
$20–100/mo typical
P&L reports, revenue forecasting, booking pace, cost-to-serve, and anomaly detection.
Your bill today$60/mo
Market-data pricing (PriceLabs)
Optionalfrom $19.99/listing/mo
Rule-based rate automation is already included — seasons, day-of-week, last-minute windows, orphan nights and a cost floor. What it can't see is the market: no comp set, no forward occupancy. If you want that read, PriceLabs plugs in natively and owns the rates on the properties you point at it.
More options — booking fees on your direct bookings
Your stack today
- PMS: 25 properties × $38$950
- AI Tools$60
- CRM & Sales$150
- Website Builder$30
- Operations Platform$375
- Phone System$150
- Team Messaging$50
- Email Marketing$50
- Smart Home Platform$350
- Reporting Tools$60
- + your pricing engine (from $19.99/listing/mo)not counted
Total$2,225/mo
VacayOps Full Platform
- 25 properties × $29 — PMS and every included tool$725
- + 2 phone lines × $7$14
- + 25 devices × $5$125
- + direct booking fees$0
- + Vrbo, Booking.com and Expedia payments (0.5%, at cost)not counted
- + rate rules, included$0
Total$864/mo
You keep
$1,361/mo
$16,332 a year
Tool costs are typical mid-range figures — untick anything you don't pay for. A phone system or smart-home platform you tick is counted on both sides: its typical bill today, and VacayOps' $7/line and $5/device add-ons for the lines and devices you enter. Card processing is left out of both columns: you pay your processor either way. Also left out: our payment partner's fee (currently 0.5%) on Vrbo, Booking.com and Expedia payments, which VacayOps passes through at cost with no markup — it depends on your channel revenue. Airbnb payouts and direct bookings carry no VacayOps fee. Your pricing subscription goes to $0 on top of it, and we deliberately don't put a number on that: engines volume-discount from the second listing and some bill a percentage of booking revenue, so any figure we invented would be wrong in your favour. Pull your last invoice — that whole line is the extra saving. Rate rules price each property you leave on them; a property you connect to PriceLabs keeps PriceLabs' rates.