A Properly alternative with the checklists inside the PMS
Properly is remote vacation-rental operations for owners and professional property managers: photo-verified checklists, an autoscheduler, a cleaner marketplace and an expert-plus-AI inspection service, all running from your Airbnb or PMS calendar — this isn’t a takedown. The difference is where the work lives. In VacayOps the reservation, the clean, the inspection, the crew’s pay and the owner’s statement are one record, on one published price: Full Platform $29/property/month, PMS included, unlimited users.
14-day free trial — no charge until it ends. No contract — month to month, 30 days' notice.
Properly vs VacayOps Full Platform
Every Properly cell is from getproperly.com. The first two rows are the separate PMS Properly runs on top of; everything below is what each side does with the clean.
| Capability | VacayOps | Properly |
|---|---|---|
| System of record for your properties (PMS) | Runs from your Airbnb, Guesty, Hostaway or other PMS calendar; not a PMS itself | |
| Price | Full Platform $29/property/month, PMS included; Property Owner $19/property/month | Platform from $12.99/property/month, billed monthly and tiered by volume down to $5; pro from $14.99/property/month, with API access and direct PMS integration — on top of the system that holds your bookings |
| Where the bookings come from | Reservations live here, with direct connections to Airbnb, Vrbo, Booking.com, Expedia, Google Vacation Rentals, and Hopper | Airbnb and 50+ platforms through iCal on Standard; direct API integration with Guesty, Hostaway, BookingSync and 10+ PMS platforms on Pro |
| Turnover scheduling | A checkout creates the clean; same-day turns are flagged | Turnovers auto-scheduled when bookings come in |
| Photo checklists | Required photos and required answers on the task the cleaner is already working | A task cannot be marked complete without a photo; timestamped evidence of every room |
| Form builder & AI form creation | Drag-and-drop builder; AI drafts a form from a description or rebuilds one from a PDF, Word file or photo of the paper form | Visual checklists built with photos of how each area should look, from templates or from scratch; actionable Intelligence turns a walkthrough video into property records, checklists, maintenance notes and operating workflows, priced and scoped through a demo |
| Form answers as automation triggers | A submitted form or a single answer (a “Fail”) starts a workflow — create the maintenance task, notify the manager | not marketed on getproperly.com |
| Review after the clean | Your own inspectors, on a scheduled inspection with its own checklist; no AI review of the photos | Real-Time Inspection — AI flags issues in turnover photos and expert reviewers confirm them before guests arrive, $5 per inspection |
| Languages for crews | Spanish labels for Spanish-speaking staff; answers stored in English | Checklists shown in the service provider’s preferred language — English, French, German, Italian, Portuguese, Spanish, Croatian and Russian |
| Offline | Photos queue offline and upload when the phone reconnects; the form itself needs a connection | Checklists work without cell signal; photos and data sync when connectivity returns |
| Finding cleaners | Bring your own team and vendors; no marketplace | A vetted cleaner marketplace, with backups if your cleaner cancels |
| Users | Unlimited — cleaners, inspectors, vendors and office | Unlimited service providers |
| Crew time clock, piece-rate pay & payroll export | not marketed on getproperly.com | |
| Linen & inventory tracking | not marketed on getproperly.com | |
| Guest messaging | Unified inbox with AI-drafted replies, run by your team | Guest support is a managed service — Properly’s people answer 24/7 on Guest Support Plus and Cohost Pro |
| Owner statements & trust accounting | Included (Full Platform) | not marketed; left to your PMS |
| Business phone system | lines $7/line/month | not marketed on getproperly.com |
| Smart locks & thermostats | $5/device/month | not marketed on getproperly.com |
| Reporting | Command Center dashboards, property health scoring and owner reporting | Reports and dashboards for quality and operations; shareable inspection reports for owners |
| Phone apps | Android field app; iPhone in the browser for now | Web, iOS and Android |
| Free trial | 14-day free trial | 30-day free trial of the Platform, no credit card |
| Contract | None — month to month, 30 days' notice. | Platform cancels anytime with no cancellation fee; Cohost Pro has a 12-month initial term |
| Booking fees or commissions | None on direct or Airbnb bookings; 0.5% on Vrbo, Booking.com and Expedia payments — our payment partner’s fee, at cost | none mentioned; bookings run through your PMS or Airbnb |
Properly column from getproperly.com (home, pricing, photo checklists, partners and property-managers pages) as of 28 October 2026. Where getproperly.com says nothing about a capability, the cell says “not marketed”. Properly is a trademark of its owner; VacayOps is not affiliated with Properly. Spot something out of date? Tell us and we’ll fix it.
Sources — read on the vendor’s own pages, 28 October 2026
Cleaning or maintenance company?
No PMS to replace? Compare with Operations Only.
If you service properties you don’t manage, there is no second bill to cut — you would be replacing Properly outright. Operations Only is $15/property/month with unlimited users: jobs from your clients’ calendars, checklists and photos, crew time and pay, routing, invoicing, books, a CRM and the phone system. It leaves out guest messaging, reservations and channel connections — those need data you don’t hold.
| Capability | VacayOps Operations Only | Properly |
|---|---|---|
| Price | $15/property/month, no seat fees | The app is free for service providers on iOS and Android, with no commission; the host or manager holds the paid account |
| Users | Unlimited — every cleaner, inspector and office hire | not described for a provider’s own company; the client’s Platform includes unlimited service providers |
| Jobs from your clients’ calendars | One iCal link per property, synced every 2 hours; every checkout creates the clean | Jobs scheduled from your clients’ bookings, in the client’s account |
| Checklists & photo proof | Photo checklists with required answers; AI rebuilds your existing checklist from a PDF or photo | A task cannot be marked complete without a photo; timestamped evidence of every room |
| Crew time clock & pay | Time clock; piece-rate or hourly pay; payroll export | Payments processed after job completion, on terms each client sets; a time clock or payroll for your own crew is not marketed |
| Invoicing your clients | Batch invoicing, pay links and QuickBooks Online sync | not marketed on getproperly.com |
| Dispatch calendar, day map & route planner | not marketed on getproperly.com | |
| Sales CRM & e-signed agreements | Connects providers with property managers and hosts who need help; skills modules at no cost | |
| Business phone system | lines $7/line/month | not marketed on getproperly.com |
| Status back into your client’s PMS | No — the calendar link is read one way; clients see the job report, photos and invoice | Your client sees every photo in their own Properly account |
| Guest messaging | a managed service for the host (Guest Support Plus), not the provider |
Properly column from getproperly.com/service-providers and the pages above, as of 28 October 2026. Properly’s provider app is free; the host or manager holds the paid account.
Where VacayOps differs
The clean is part of the booking
No calendar link to keep alive. The reservation is in VacayOps, so a checkout creates the clean, a same-day check-in flags it as a turnover, and the cleaner’s photos sit on the same stay your office is looking at.
A “Fail” does something
A failed checklist item or a submitted inspection fires the same workflow engine that handles reservations: create the maintenance task, notify the manager, hold the check-in message. Photo proof becomes work, not just evidence.
Rebuild your checklists from a PDF or photo
Export or photograph the checklist you already use and the AI rebuilds it as a form, with the photo requirements and pass/fail items in place. Then edit it by drag-and-drop.
The rest of the operation is in the same login
Crew time clock and piece-rate pay, linen and inventory, work orders, invoicing, the phone system and owner statements — included, with unlimited users. Nothing to sync to a second tool.
Where Properly goes further
Properly is a good fit for plenty of hosts and managers, and some of it goes beyond what VacayOps does.
- Real-Time Inspection — AI flags issues in turnover photos and expert reviewers confirm them before guests arrive, $5 per inspection — VacayOps has no AI review of the photos.
- A vetted cleaner marketplace, with backups if your cleaner cancels — VacayOps has no marketplace.
- Checklists shown in the service provider’s preferred language — English, French, German, Italian, Portuguese, Spanish, Croatian and Russian — VacayOps shows Spanish labels to Spanish-speaking staff.
- Checklists work without cell signal; photos and data sync when connectivity returns — in VacayOps the photos queue offline, the form does not.
- An iOS app on the App Store — the VacayOps iPhone app is not out yet.
- A lower price per property: platform from $12.99/property/month, billed monthly and tiered by volume down to $5.
- 30-day free trial of the Platform, no credit card — VacayOps has a free trial too.
Switching from Properly
Properly isn’t a PMS, so the move is from whatever holds your reservations. Switching is built in — a self-guided Migration Center, with a specialist reviewing your move. Migration is the reason managers stay on software they have outgrown. The Migration Center is in your account from day one: it reads your old system’s exports, shows exactly what will change before anything is saved, runs both systems side by side so your guests notice nothing, checks every booking against your old system, and switches over on the day you pick.
- Export guides for Streamline, Guesty, Hostaway, OwnerRez, Escapia, Track, Hospitable; other systems use the general guide. There is no live connection to your old system: the Migration Center works from the files you export, so nothing changes there until you switch over.
- Past and upcoming reservations with guest details and the money as your export itemizes it, properties with their access codes and housekeeping details, owners, team and vendors, opening balances, old owner statements as files and CRM contacts.
- Your checklists: upload a PDF or photo of each one and the AI rebuilds it as a form.
- Guest message history, saved cards, rate calendars, Vrbo listing content and review text stay behind — reviews stay on your channel listings.
Leaving Properly: common questions
- Which VacayOps plan is the closest fit for a Properly user?
- If you manage properties for other owners, the Full Platform at $29/property/month: the PMS, channels, housekeeping, inspections, forms, owner statements, trust accounting, phones and a CRM, unlimited users. If you own the rentals you run, the Property Owner plan at $19/property/month: the PMS, channels, your own booking website, the guest inbox and the cleaning tasks, without the management-company tools.
- Is Properly cheaper than VacayOps?
- Per property, yes. Properly’s Platform starts at $12.99 a property a month on Standard and $14.99 on Pro, tiered down to $5 by volume. What it does not include is the system that holds your bookings: Properly runs from an Airbnb or PMS calendar, and a standalone PMS is typically $30–45 a property a month on top. VacayOps is one bill for both, and the Property Owner plan is $19/property/month for a host who only needs the PMS and the clean.
- Does VacayOps review the cleaner’s photos with AI like Properly’s Real-Time Inspection?
- No. Properly’s Real-Time Inspection has AI flag issues in the photos and an expert reviewer confirm them, at $5 per inspection. In VacayOps the photos are reviewed by your own people: required photos on the clean, an inspection scheduled on the calendar with its own checklist, and a Fail answer that creates the follow-up task. If outside review of every turnover is what you are buying, Properly does that and we do not.
- Can my cleaners use it in Spanish, and does it work offline?
- A staff member whose language is set to Spanish sees every label and description translated; the answers are stored in English so your reports read the same. Properly lists eight languages. Offline: photos queue on the phone and upload when it reconnects, but the form itself needs a connection — Properly’s checklists work without signal. The VacayOps app for field teams is on Google Play for Android. The iPhone app is coming soon; until then, crews and managers use the browser and add it to the home screen.
- Does VacayOps have a marketplace to find cleaners?
- No. You bring your own team and vendors; every one of them gets a login at no extra charge, with the jobs you assign, the checklist and photo upload. Properly’s vetted marketplace and its backup cleaners are a real difference if you have no crew of your own.
- How do I move from Properly to VacayOps?
- Properly holds no reservations, so the move is from the system it syncs with. Switching is built in — a self-guided Migration Center, with a specialist reviewing your move. The Migration Center has export guides for Streamline, Guesty, Hostaway, OwnerRez, Escapia, Track, Hospitable; anything else uses the general guide. Your checklists come across by upload: the AI rebuilds a PDF or photo of each one as a form. Guest message history, saved cards, rate calendars, Vrbo listing content and review text stay behind — reviews stay on your channel listings.
The booking, the clean and the proof — one system, one bill.
One login. One bill. Unlimited users. Priced per property. No seat fees, no setup fee, no contract, and no booking fee on your direct site. 14-day free trial — no charge until it ends.